What is Involved in Commercial and Office Moving?
Moving from one location to another may seem like it’s just a matter of transporting all of the equipment and furniture to a new building. However, it’s much more involved than that, and that’s why businesses need to select their movers carefully when planning to relocate. Some moving services will treat commercial moves the same way they do residential ones, but if the process is not handled properly, it can result in massive losses for your company.
Complications of Commercial Moving
You have plenty of office furniture to move, that much is certain. A professional mover is the solution to getting everything transported quickly. However, you have much more to worry about than just furniture. In addition to transporting desks, tables, cabinets, and other large items, you also need to consider:
- Documents: Handling documents and files in a secure way is vital to maintaining business continuity, client and corporate security, and overall integrity. If they should be mishandled or lost, you can face hefty consequences as you lose clients, spend revenue on recreating documents, and mitigate security breaches.
- Technological Equipment: Computers, phones, servers, routers, and other forms of technology are vital to your company’s ability to run smoothly. Take these away, and workflow dies. Also, if hard drives and servers are lost or damaged, it can constitute the same heavy losses as losing paper documents would. These should be well inventoried and securely transported.
- Inventory: Lost inventory is lost revenue, and it’s absolutely inexcusable when it comes to executing a commercial move. The commercial movers you select should carefully note inventory items they transport to ensure that nothing gets lost or damaged.
- Workflow: A move should occur at a time when it won’t impact workflow. Once you remove phones, computers, filing cabinets, and other important office equipment, you cannot get work done until they are reinstalled at the new location. Ideally, your commercial mover should be able to handle the move after hours or on weekends.
- Facility Rules: Many businesses operate in a rented space, and those commercial spaces have certain rules and regulations in place that may affect the move. Your mover should be considerate of those regulations so as to ensure that the move goes quickly.
- Unneeded Items: Some items may need to be stored for a time, either because you won’t need to use them in the near future, they won’t fit at the new location, or for a number of other reasons. Secure storage is a vital key to a successful move.
Professional commercial moving takes all of these factors into account in order to make sure your business can continue operating with as little delay and downtime as possible.
Knowing the risks involved in office moving, the movers you choose should follow a process that carefully takes the following into consideration:
- Your Schedule: A move at a bad time interrupts workflow and causes lost revenue. Your commercial mover should be available at a time when it won’t interrupt business operations. In addition, the move should be complete before you need to start working again.
- IT Infrastructure: Computers, servers, and networking systems should be carefully planned out, both in terms of moving them and reinstalling them.
- Inventory, Documents and Equipment: Everything should be carefully inventoried and moved safely and securely to avoid loss.
- Disassembly and Reassembly: Some furniture pieces will need to be disassembled and reassembled to be moved. Expertise and planning in this area is a must.
- Packing: As with any move, everything needs to be packed in a way that prevents damage and allows for efficient transport.
- Office Layout: How will you have everything laid out when you get there? Where will people sit? These are important things to consider prior to a move.
- Moving and Parking Permits: Do the movers need certain permits to park? How are those permits to be obtained? Your movers should be able to handle this with ease.
Given that office moving will involve so many factors and steps, it’s fairly self-evident that you need commercial movers who are trustworthy, skillful, and experienced. Licensed professionals can provide that experience and knowledge. This ensures a smooth, incident-free move that will allow you to get back to business as usual without unnecessary setbacks.